Registration | Terms and Conditions

TERMS AND CONDITIONS INCLUDING PRIVACY POLICY AND LIABILITY WAIVER

REGISTRATION IS INCOMPLETE WITHOUT AGREEMENT TO OUR TERMS AND CONDITIONS AND MUST BE COMPLETED AT TIME OF BOOKING, BEFORE CLASS

PAYMENT AND NOTICE

For each new term, payment is due in full, latest 3 working days prior to the start of classes. A student’s place is only confirmed when DBD is in receipt of both the payment and completed Registration Form. Payment for classes missed by the Student are not refundable. Classes missed by the Teacher where a cover Teacher was not available will be rearranged or refunded in full. We do not take responsibility for classes cancelled due to circumstances beyond our control such as but not limited to, freak weather, Pandemics, road accidents or road closures or incidents involving emergency services. In such situations, no refunds will be provided. However, DBD will endeavour to hold a makeup class if circumstances allow.

Payment can be made by bank transfer. Late payments will incur a 10% charge. Fees are subject to change at Dancing By Design’s (DBD) discretion.

One month’s written notice must be provided if you wish to stop attending in-person classes. On completion of the Notice Period, the remaining lessons of the agreed Term will be refunded in full. Without one month’s written notice, there will be no refunds. This right can only be exercised once classes have commenced and on the condition that the Pupil has attended at least one lesson.

School Waiting Clubs are often put in place for classes. We regret that we are unable to give refunds on Waiting Clubs once payment has been made.

We regret that we are unable to give refunds on any online classes (live and pre-recorded) once payment has been made.

We regret that we are unable to give refunds on any in-person classes once payment has been made prior to the commencement and attendance of lessons.

TEACHER/STUDENT/PARENT CONDUCT

It is often necessary to give physical hands-on corrections, particularly in dance. If you wish to refrain from this please inform DBD in writing before commencement of your classes.

From time to time, we will take pictures, videos and voice memos of general class activities for business promotion purposes. If you prefer to refrain from this please inform DBD in writing before commencement of your classes.

Teachers are not permitted to swap personal contact information with parents or students including, but not limited to phone numbers, email addresses, postal addresses or Facebook/other social media requests under any circumstances. All private lesson enquiries, bookings and payments should go directly through DBD.

Parents are not permitted to watch classes unless invited by the Teacher. Parents may leave the premises during class times ONLY if their child is toilet trained. Teachers are responsible for the children ONLY between class start and finish times and not before or after. If a child is left unattended outside of class times, the Teacher/member of DBD team will need to wait with the Child. In such circumstances in which more than 10 minutes the Teacher/member of DBD team is caring for a child outside of class times a rate of £6.50 per 15 minutes will be applied.

Any child or adult who behaves in a disruptive and/or inappropriate manner will be asked to leave the premises. No refunds will be given in this instance.

UNIFORM

For health and safety reasons there are uniform guidelines for every class (please speak to DBD for information on your class uniform). Please ensure your child is wearing appropriate clothing and footwear to all classes. Any child who the teacher deems unsafe to participate due to unsuitable attire may be excluded from class (no refunds will be given). We ask that all uniforms are purchased and worn to class no later than one term after signing up for a class. Hair should be tied back and ballet students’ hair should be in a bun. No jewellery other than stud earrings should be worn.

Please label your child’s clothing. DBD cannot be responsible for the loss or damage or ANY item and anything you choose to bring on to the premises is at the owner’s own risk.

MEDICATIONS & SPECIAL REQUIREMENTS

Any medications, medical conditions and special needs including social needs should be detailed in your registration form. These forms are strictly confidential and information will only be shared with members of staff in charge at the time in order to keep your child safe and comfortable. All medication should be clearly labelled with your child’s name and handed to the Teacher upon entering the class. All students should be able to administer their own medication. In the instance that they should be incapable of this, a parent/guardian of that child should remain on the premises.

SAFETY

Parents/Guardians/Participants should be aware that performance skills carry their own risks and whilst we take all necessary precautions to safeguard our students, these risks, as with any physical activity, cannot always be avoided. All our staff hold current DBS checks and/or chaperone licenses and have experience in their relevant fields. We are more than happy to provide evidence and details of any information you require, should you wish.

As part of our Terms and Conditions, this document outlines how we collect and use your data, and gives you information about your rights.

WHO WE ARE

Dancing by Design (DBD) is a dancing business specialising in tailored dance solutions. We are UK based. Our address is: Tulip House, 8a Beech Walk, London NW7 3PH. You can contact us at this address or via email: info@dancingbydesign.co.uk.

For legal purposes, Dancing by Design (DBD) is known as the “Data Controller”.

HOW WE COLLECT DATA

When you or you on behalf of a child registers for our services you consent to providing personal data such as email addresses, name, date of birth, home addresses and telephone numbers as well as sensitive data such as medical information.

If you have not registered for our services but have expressed an interest in being updated on Dancing by Design’s events/classes/performances/other via email or another method of communication the legal basis for processing is called “consent”.

USE OF COOKIES

Cookies are small files which many websites transfer to your hard disk. They can inform the website what pages you visit, and your preferences, which enable websites to provide you with a more personalised service. You can set your browser to refuse cookies, or to warn you before accepting them. Although we use cookies, most parts of our site can be accessed even if your cookies are turned off. You may find there are parts of the site which cannot be accessed if your cookies are turned off.

WHAT WE DO WITH YOUR DATA

Your privacy is very important to us. We therefore only use your personal information which relates to you in the manner we set out herein:

The data you provide is necessary and relevant for enabling a safe and secure environment for our pupils, ensuring our Teachers are informed and equipped with essential information to support them in their roles specifically to tailor classes according to pupils’ capability and for our Teachers to be able to respond appropriately and effectively in the event of emergency situations.

Data that you provide is also used to communicate effectively with Pupils/Parents of Pupils such as providing updates on class activity, a child’s progress and to address any issues, behavioural or otherwise.

From time to time we will use your data to inform you of new classes/activities/events etc that you may be interested in.

If you have not registered for our services but have expressed an interest in being updated on DBD’s activities, personal data such as email/telephone numbers will be held for marketing purposes.

Please be aware that we use Third Party Social Media Platforms such as Facebook to provide targeted marketing and to share information about DBD including, where consent has been provided, digital images and video of pupils, classes and performances. These platforms are subject to their own Privacy Policies.

RETENTION PERIODS

We have a legitimate interest for processing data.

We will keep your personal data for the duration that you are registered with DBD, interested in our services or request to stop your data being processed. DBD will retain your data only for as long as relevant and necessary in accordance with applicable laws.

We may keep your personal data for up to 7 years after you have cancelled your services with us. We may not be able to delete your data before this time due to our legal and/or accountancy obligations. We may also keep it for research or statistical purposes. We assure you that your personal data shall only be used for these purposes stated herein.

SHARING OF DATA

We do not sell or pass on your personal information to third parties.

Personal Data does not go beyond our Teachers, Schools and Examining Bodies. In scenarios where Pupils are entered for Competitions or such as third party performances, “consent” would be required to participate and therefore include some personal data being shared.

We are obliged to pass your personal data onto a legal authority if instructed to do so under certain circumstances, for example, for the prevention of crime, for Child Protection etc.

From time to time we may provide links to third party websites. Since we do not control those websites, we encourage you to review the privacy policies of these third party sites. Any information that is supplied on these sites will not be within our control and we cannot be responsible for the privacy policies and practices of these.

HOW WE STORE YOUR DATA

We hold personal data in a secure place. We do not keep any financial/bank details once payment has been made.

All information provided to us through our website is stored using wix.com's secure servers. For information on how Wix handles site visitor’s data please review sections 8, 12, and 13 of Wix’s Privacy Policy. wix.com participates in, and has certified its compliance with, the EU-US Privacy Shield Framework and the Swiss-US Privacy Shield Framework.

Data provided to us through the completion of Google Drive Registration Forms via our website is stored on Google Drive’s secure servers. Please refer to Google Drive’s Terms and Conditions and Privacy Policy for further information.

As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to our site and transmission is at your own risk. Once we have received your information we will use strict procedures and security features to try to prevent unauthorised access.

Any sensitive data is encrypted and protected.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping the password confidential. We ask you not to share a password with anyone.

YOUR RIGHTS RELATING TO PERSONAL DATA

In preventing the use or processing of your personal data, it may delay or prevent us from fulfilling our contractual obligations to you. It may also mean that we shall be unable to provide our services or process the cancellation of your service.

You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal and accountancy reasons why we will need to keep your data but please do inform us if you think we are retaining or using your personal data incorrectly.

If you would like to not receive marketing material from us, please contact us directly.

LIABILITY

We agree to take reasonable measures to protect your data in accordance with applicable laws and in accordance with our general Terms and Conditions.

DATA BREACHES

In the event of a a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.

LEGAL NOTICE

Your use of the website hosted by Dancing by Design is subject to the following terms and conditions:

DISCLAIMERS

Dancing by Design makes no warranties or representations of any kind concerning the accuracy or suitability of the information contained on our website for any purpose. All such information is provided “as is” and with specific disclaimer of any warranties of merchantability, fitness for purpose, title and/or infringement. Dancing by Design makes no warranties or representations of any kind that the services provided by this website will be uninterrupted, error-free or that the website or the server that hosts the website are free from viruses or other forms of harmful computer code. In no event shall Dancing by Design, its employees, contractors or agents be liable for any direct, indirect or consequential damages resulting from the use of this website. This exclusion and limitation only applies to the extent permitted by law and is without prejudice to any express provisions to the contrary in any written licence or subscription agreement from Dancing by Design in respect of the use of any online service provide via the website.

INTERACTIVE MATERIAL

Portions of our website and on our social media sites may allow users to post their own material. Materials posted by users do not necessarily reflect the views of Dancing by Design. By posting materials on this site, you represent that you have all necessary rights in and to such materials and that such materials will not infringe any personal or proprietary rights of any third parities, nor will such materials be defamatory, unlawful, threatening, obscene or otherwise objectionable. Dancing by Design reserves the right, at its sole discretion, to review, edit or delete any material posted by users which Dancing by Design deems defamatory, unlawful, threatening, obscene or otherwise objectionable. Notwithstanding the forgoing, Dancing by Design expressly disclaims any responsibility or liability for any material communicated by third parties through this website.

The Client Area of our website hosts Dancing by Design online pre-recorded classes and interactive materials. Except where stated, it is expressly forbidden to download, copy, reproduce, distribute, republish, display, post or transmit in any form all items within The Client Area.

INTELLECTUAL PROPERTY RIGHTS

All Dancing by Design content on our website is subject to Intellectual Property Rights including copyright. Except where stated, it is expressly forbidden to download, copy, reproduce, distribute, republish, display, post or transmit in any form our website content.

CHANGES TO THIS POLICY

We may change this Policy from time to time. If we make changes, we will notify you via an e-mail with the update.

Please check this Policy regularly to stay informed about our information, practices and the ways you can help protect your privacy.

CONTACT INFORMATION

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint or simply want more information contact Dancing by Design (DBD) via email:

info@dancingbydesign.co.uk or via telephone: 07733 122306.

Please note: By registering for any of our services you agree to be bound by all DBD’s Terms and Conditions including Privacy Policy and Liability Waiver.

LIABILITY WAIVER

I understand and agree that in participating in any drama/musical theatre/dance class, workshop, rehearsal or performance there is a possibility of physical injury.

I voluntarily agree, therefore, to assume all risks and responsibility for any such injury or accident, which might occur to me or my child during any of the DBD classes, rehearsals, performances or activities.

I also exempt, release, and indemnify DBD, its owners, agents, volunteers, assistants, teachers, employees, guest artists, faculty members, and/or students from any and all liability claims, demands, or causes of action whatsoever from any damage, loss, or injury to me, my children or property which may arise out of or in connection with participation in any classes or activities conducted by DBD.

I further hereby voluntarily agree to waive my rights and that of my heirs and assigns to hold DBD, its owners, agents, volunteers, assistants, employees, teachers, guest artists, faculty members, and/or students liable for such damage, loss or injury. I understand that I should be aware of my/my child’s/my children’s physical limitations and agree not to exceed them. If I am signing this waiver for my child/children, I certify that I am the parent or legal guardian and have the right to waive these rights.

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